Only a single user with a superior rights must be in the system.
All posting will be tagged with the user and time of saving each transaction.
All reported printed will have date and time stamps with user id printed in the report.
Same-day amendments by the user with authority will be replaced with the latest id.
Fixed assets, movable or non movable, new aquisition, write off, disposal must be accounted for.
All dated documents are serially numbered.
User rights and access to any modules for creating new transactions or report printing can be managed by a supervisor right user.
Transaction date can be locked to prevent even the highest user rights to make changes to reported financial statements.
A user will be appointed, usually, the financial controller will be responsible for the integrity and accuracy of the posted entries.
He/she will be the only user with right to lock/unlock the date.
Our data center provide archiving of daily backup for the last 30 days of the current month as our standard service level job scope.
For 365 days of storage archive and forensic backup purposes, please ask for a separate quote.
All extract of reports or documents to excel or pdf will be limited to authorized user only.
Management that may not be at the premise can be given the rights to access the dashboards from anywhere 24/7.
Supervisor can manage the reports available to the management as part of the accountability and compliance requirements.
All reports or audit trail will be available at all times for inspection or review.
Cash and collection is the most important line item in the financial statement.
Daily settlement and vendor approval systems will control the cash movement.
Stocks level for sales can be monitored and verified based on stock-take reports.
Print 5 or X most active stock reports.
Print 5 most high-value revenue reports daily comparison reports.
Supervisor to reconcile daily collections.
As part of compliance and accountability, timely reporting is of paramount importance. A user id and time stamp will be in the report to reflect a snapshot of the report at the point in time. It must be stored separately for comparison purposes for use when there are amendments made.
We set a Supervisor user group with the highest authority to set and limit other users to each module and to print selected reports.
As part of accountability, only one user can be set as a supervisor to control other users’ access and report printing.
If you are the supervisor, you can limit your other users from a selected modules based on their roles and responsibilities.
While blocking them from accounting modules if they are the operational users.
Income and Expenses reports – Monthly and Year to Date
Balance Sheet reports – Month to Date and Monthly comparison
General ledger report – Monthly and Year to date
Vendor aging report
Month-end collection report
Vendor accrual report
Month-end cash undeposited report
POS user will print daily settlement reports to cross check with daily collections in various payment mode.
Manager will confirm and close the daily POS, with final posting to accounts receivables.
Daily sales and events report can be printed for record and backup purposes in excel format or PDF.
Two-Factor Authentication (2FA)
How do we assure compliance and data security in our system?
We use 2 factor authentication to ensure that login user is authorized and limit the access to only authorized module.
User specific to require 2 FA when login.
All posting comes with audit trail report with date, time and user stamp.
Keep reports in PDF format for verfication, backup or forensic purpose.
Personal data will be masked during operations with no access by junior staff.
Telephone number or NRIC number will be only visible of last 4 digits.
Printing on document will also be the last 4 digits.